I recently posted on how you create a strategy that helps you to implement SharePoint successfully. I then posted on how you to develop the right level of governance to manage SharePoint well. But how do you gain the full benefits that SharePoint offers? And how should you be measure it?
There are three areas you should prioritise:
- Productivity improvements: time saved solving problems using SharePoint instead of meeting in person to do this. There are the costs of travelling avoided too.
- Savings in hardware, support costs and licences from moving content and tools on existing technology to SharePoint.
- Business intelligence can lead to opportunities to increase revenue through quicker responses to sales leads and customer service problems.
You may have other areas. The key is to understand what business benefits you could gain from using SharePoint.
My first-hand experience at BT and from working with clients is that you benefit from using SharePoint. It is your approach which is critical!
You can out more information on how to measure the full value of SharePoint to help you
Posted in benefit, best practice, content management, intranet, SharePoint, SharePoint 2010, value
Tagged benefit, best practice, digital workplace, intranet, sharepoint, sharepoint 2010, value
I have written many blog posts on SharePoint based on my first-hand experience from developing strategies through to the full implementation of features such as TeamSites, MyProfile, etc.
One of the most common requests I get from clients is “How is the best way to manage their intranet while using SharePoint?” This question is asked because SharePoint is a ‘big beast’ and needs a more rigorous and broad governance framework that is good enough for the challenge.
Your approach needs to consider:
- Restricting use: stopping some features from being used e.g. SharePoint Designer
- Encouraging best practice: making sure guidance and training are available
- Preventing problems: checking content before it is published
Each of these approaches can support your governance strategy for
SharePoint. The key is to understand what you need to use SharePoint for most of all.
My first-hand experience at BT and from working with clients is that well planned and managed governance is good enough to gain the benefits from using SharePoint. It is how you approach this which is the critical success factor!
You can out more information on how to build good SharePoint governance to help you.
Posted in benchmark, best practice, content management, digital workplace, governance, intranet, plan, publishing, SharePoint, SharePoint 2010, standards
Tagged benchmark, best practice, bt intranet, content, digital workplace, governance, intranet, plan, publishing, sharepoint 2010, usability standards
Recently I posted on how to develop an intranet strategy and how to develop a digital workplace strategy. I now want to cover SharePoint because it is used by so many organisations. I have covered in earlier post if SharePoint is good or bad and what organisations need to do to help decide if it is.
This post focuses on a strategy for using SharePoint. Note it is NOT a SharePoint strategy! This is a mistake organisations have made and it can have serious consequences. A strategy for SharePoint needs to consider far more than just implementing technology:
- Be afraid, very afraid, of implementing SharePoint without a clear set of business requirements. Make sure SharePoint is the best match for these requirements.
- Have clear priorities for what SharePoint needs to help with first. Without these how will you know what can requirements can be met first or have the biggest impact on your organisation?
- Make sure you have a robust governance framework in place before you start using SharePoint. You will need it! I find it is the most common reason for causing problems.
- Make sure you also have a clear structure, an information architecture, that is logical and predictable for people using SharePoint to find what they need.
- Consider the culture and wider behaviour that exists across your organisation before you start using SharePoint. They need to fit so the features can be used to their full benefit.
There are some key principles which you can apply to help you create a strategy for SharePoint to be good for your organisation. Find out more information about how to develop a strategy for SharePoint.
Posted in best practice, content management, digital workplace, governance, intranet, SharePoint, SharePoint 2010
Tagged best practice, digital workplace, governance, intranet, sharepoint, sharepoint 2010
I am really looking forward to my first time at the Congres intranet conference, Congres 2013 (Twitter #intra13), on 18 and 19 March in Utrecht, Holland. Many people have told me about the great time they have networking with other intranet people and learning from the workshops and presentations given by great speakers.
I am very pleased to be asked to run two workshops on SharePoint and the Digital Workplace on the first day and a breakout session on the second day. For those of you who have not heard about this (where have you been ?!) this is the fifth annual Intranet conference designed for senior managers, communication people, information and IT professionals engaged in intranets, enterprise social media and corporate employee portals.
Speakers this year include Luis Suarez – The Evolving Knowledge Web Worker, Euan Semple, Eaun Semple – The Future Proof Intranet, business as usual?, Jonathan Phillips – The Coca-Cola Intranet: from research to delivery and Steven van Belleghem – Internal Communication is dead.
Congres 2013 (#intra13) offers you the opportunity to learn about current innovative intranet solutions, new developments and best practices. In addition to acquiring all that knowledge, the networking as a big factor at the conference.
And if you want to find out more about how to plan and implement strategies for the Digital Workplace and SharePoint and how to manage them, join my workshops and say “hello’ in person as well as on Twitter, etc. I will be very pleased to welcome you!