To coincide with my last post ‘Why you need a mobile strategy‘ in my current series on the mobile workspace, I was interviewed by the Journal of Internal Communication for an article about the potential of mobile devices when developing internal communications strategies. I gave my views on the importance of people using mobile devices to be communicated with and to communicate and collaborate with other people while away from their normal place of work.
People have always been outside of the office space however, mobile technology now enables you to get messages out to them quickly – something that wasn’t possible in the past. This doesn’t only affect remote workers or employees who travel a lot: work is increasingly shifting towards mobile devices.
The traditional situation where employees were using a desktop and ‘consuming’ communications during specific hours of the day is over. Increasingly, they will want to share things anytime, anywhere, and to be updated instantaneously. So there’s a whole new audience out there that internal communicators need to get to know.
You can read ‘The benefits of incorporating mobile devices into your strategy’ in full for free here.
From my time working in BT and with clients such as Centrica, internal communicators sometimes feel left behind or threatened by it. Actually I believe it is the opposite! This is a great opportunity for internal communicators to take a more strategic, value-add, position and plan how to take full advantage of the benefits this new way of working technology is offering.
If you want more information or advice please get in touch.
I recently posted about the latest user satisfaction with BT’s intranet but forgot to mention one key area which really troubles me. Self service applications.
You will know my concerns on their usability and the problems trying to improve it. Well, the research confirmed all of these and showed me how much users are prepared to put up with because they have no choice.
But it is the huge loss of productivity because of the time taken completing tasks, asking helpdesks, colleagues or searching for online guidance or having to be trained to do these tasks which is my aim too.
I am working with my IT partners in BT and with our suppliers of self service applications like Oracle to improve the ‘out of the box’ usability.
This will take time but it is tackling the problem at the root source so should ultimately bring many benefits to BT and other customers of these applications.
Posted in application, benchmark, intranet, oracle, research, standards, usability
Tagged applications, bt intranet, intranet applications, oracle, research, usability, usability standards
Oracle is holding their first Usability Board Europe meeting on May 5th. I’ve been to a previous Oracle meeting and am keen to improve the usability of all applications BT uses.
At this meeting Oracle and founding members will:
The usability issues I will be raising are:
- Out of the box usability must be high
- Better usability does not mean more features. It means features must be more usable.
- Think of users when offering help.
- Don’t focus on making error messages better, aim to prevent users making errors.
I’m sharing some slides I plan to use at the meeting. Anyone want to add anything?
Posted in application, intranet, oracle, standards, usability, user testing
Tagged applications, intranet applications, oracle, usability, usability standards, user testing, users
I met with Oracle and other Oracle customers earlier this week. This was the first of what Oracle hope will be regular meetings with their major customers in Europe. The main focus was on content and document management product features and roadmaps.
I left with the impression that Oracle seriously wants to continue improving the usability of Universal Content Management by engaging with their customers through webcasts and meetings. The next release of 11G using Fusion promises to move towards what I would like – a simple publishing experience which needs minimal IT involvement.
I would like the following to happen next:
- Oracle should hold frequent webcasts with customers to cover future direction of UCM and other products like E-Business Suite.
- Customer representatives should have more business users attending with their IT partners. I was in a small minority at this week’s meeting.
- Intranet managers who are Oracle customers should make sure they attend these meetings.
- Intranet managers should improve their relationship with their IT partners so they are more involved in decision criteria on products so it covers usability and productivity costs during its lifetime.
- Meetings should focus more on how Oracle products can be used by customers than on the components that make up the technology.
- An agreed set of usability standards underpin the direction of product roadmaps.
We should never forget the goal is to make it easier for people to do their work by using technology that is giving best overall value to the business not to have the latest whizzy feature which doesn’t.
And that applies to any software from any vendor our organisations buys.
Next week I will go to Oracle’s Customer Advisory Council. This is a meeting between Oracle and as many of their top 10 customers who can attend. BT comes into that category so I’ll meet Oracle.
The aim of the council is to cover the user experience and how future versions of software being released will improve it. It should also cover concerns like I have about the usability of their applications and making things easier to use.
So, this meeting won’t just be about the current or next release of Oracle UCM and how it meets BT’s needs but cover other applications.
I believe I will be shown the next releases to comment upon and suggest how their future plans could improve the user experience. I really would like Oracle to seriously consider working to some agreed usability standards.
So, this is your chance to help me by leaving a comment on this post or email me by next Tuesday 17:00 GMT (meeting is Wednesday and Thursday) on any usability issue you have that I can raise on your behalf.
I expect it to be a valuable and constructive meeting. I hope to update you afterwards with the progress made. I try to be optimistic!
Last Friday I was interviewed by the Intranet Benchmarking Forum about how BT was meeting our intranet users’ needs who use a mobile device. I also came across a great blog post and an internet report on mobility (over 40mb!).
So, I thought I would share what BT has done and what I would like to do in this post as it is becoming a hotter topic.
I posted about BT Intranet mobile users in June 2009 which links to examples. I feel progress in 2010 will move in different ways for content than for applications.
Now: BT’s intranet standards make sure a PDA heading is on the templates used by our content management system for publishing information. It means mobile users can click on this to see a text version of the same content. Changes made to the main version automatically update the PDA version so people can rely on the content being the same.
Future: With the increased capability of mobile devices used by people in BT I want to make sure the coding (CSS) used for the content is capable of sizing up or down for any device and enable images to also adjust their size. This means we only need one version that is usable and accessible to any device (mobile, laptop, desktop PC, etc) saving on costs and giving users a better experience.
Many of my regular readers will know my views about the poor usability of applications for intranet users and my concerns with Oracle’s applications on BT’s intranet.
For applications two versions are needed. The full, standard, functionality is available for people to use but for mobile devices only the cut down, key functionality is available.
For example with BT’s Directory I can check a person’s contact details, manager, organisation chart, whereabouts, team members and their whereabouts. For mobile devices only the contact details for the person found are available as that is the main reason why people use it.
The difficulty for me is persuading software vendors used by BT for intranet applications to understand why this is important and what is needed. It should keep me busy during 2010!
Posted in application, content management, governance, intranet, oracle, publishing, standards, usability, web accessibility
Tagged accessibility, applications, bt intranet, content, directory, intranet applications, oracle, people finder, publishing, standards, usability, users