Is this the best approach to SharePoint 2010 content migration?

In my last post I talked about what is the best approach to training content editors on how to use SharePoint 2010.  I now want to cover in my next three posts what is the best approach to rebuilding your content from your existing publishing tool in SharePoint 2010.

For each approach it is the conflict between minimising the impact on performance of the business with the cost of extra contractors while retaining the knowledge and experience of using SharePoint 2010.  There is no right answer and it can be a difficult choice to get right.

Using your own content editors

The first approach I will cover is training your own content editors to be able to rebuild your existing content.  You may not need to train ALL your content editors.  You can try training a few content editors to rebuild the content that many other content editors manage and have already re-written.  It will depend on how many content editors you have and the amount of content to be rebuilt.

Whatever number of content editors you decide on, they will rebuild the content, link the content up, and add any navigation headings to the templates.

Benefits

By using your own content editors you are able to retain the knowledge and skills gained from being trained how to use SharePoint 2010 within your organisation.  The benefit of knowing the organisation and the background with the existing content means the newly rebuilt pages are developed with the audience in mind.

The knowledge gained during the rebuild will also be retained and allow content editors to support other existing and new content editors when they are trained.  This approach can also help create ‘Super Users’ who can provide support to other content editors who are trained in future.

Any contractors employed for the rebuild can be used to support content editors and use their SharePoint 2010 expertise and knowledge to help rather then actually do the rebuilding of content.  This reverses knowledge being lost and becomes a gain.

Drawbacks

There is a risk of disruption to normal business activities if there are many content editors to train and content to be rebuilt.  If the advance notice for the training and rebuild is very short then it may be better to hire contractors to rebuild the content.   If the cost is low then it may also make sense to hire contractors instead of training content editors.  Lastly the content to be rebuilt may be complex e.g. using JavaScript and need special skills.

In my next post I will cover a different approach to rebuilding your content.

5 responses to “Is this the best approach to SharePoint 2010 content migration?

  1. Pingback: Intranet Lounge

  2. Hi Mark – not sure if I’m jumping the gun to one of your future posts here, but..
    I have always found ‘migration’ to be the wrong word. If you are getting SharePoint2010 over an ‘old’ platform then you are wanting to do something different (otherwise you’re spending a lot of money on things you’re not going to use).
    Surely the approach is that you understand what content is needed for the SP2010 platform and then see if any of that already exists (in the format you want it) on your old platform.
    My experience is that very little of it will, and the majority of your work will be content creation / rework and the exploitation of SP features to achieve your content objectives more efficiently.

    Using existing content editors for this work is great – if you can get them up to speed on SharePoints capabilities quickly enough.

    • Hi Luke,

      Thanks for the comments. Happy to use another word that’s as meaningful if you can suggest it.

      I agree that most content is reviewed and removed with a minority still relevant and rewritten ready for the rebuild/migration/xxxx.

      I’ve seen different approaches used by organisations and wanted to draw out what the benefits and drawbacks of each are.

      As we know, what works well for one organisation won’t for another.

      Mark

  3. Pingback: What is the right SharePoint 2010 training approach? « Mark Morrell Intranet Pioneer

  4. Pingback: Maybe this is the best way to rebuild SharePoint 2010 content? « Mark Morrell Intranet Pioneer

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