In my last post I talked about what is the best approach to training content editors on how to use SharePoint 2010. I now want to cover in my next three posts what is the best approach to rebuilding your content from your existing publishing tool in SharePoint 2010.
For each approach it is the conflict between minimising the impact on performance of the business with the cost of extra contractors while retaining the knowledge and experience of using SharePoint 2010. There is no right answer and it can be a difficult choice to get right.
Using your own content editors
The first approach I will cover is training your own content editors to be able to rebuild your existing content. You may not need to train ALL your content editors. You can try training a few content editors to rebuild the content that many other content editors manage and have already re-written. It will depend on how many content editors you have and the amount of content to be rebuilt.
Whatever number of content editors you decide on, they will rebuild the content, link the content up, and add any navigation headings to the templates.
By using your own content editors you are able to retain the knowledge and skills gained from being trained how to use SharePoint 2010 within your organisation. The benefit of knowing the organisation and the background with the existing content means the newly rebuilt pages are developed with the audience in mind.
The knowledge gained during the rebuild will also be retained and allow content editors to support other existing and new content editors when they are trained. This approach can also help create ‘Super Users’ who can provide support to other content editors who are trained in future.
Any contractors employed for the rebuild can be used to support content editors and use their SharePoint 2010 expertise and knowledge to help rather then actually do the rebuilding of content. This reverses knowledge being lost and becomes a gain.
In my next post I will cover a different approach to rebuilding your content.