Based on my recent experience of the past few months implementing many SharePoint 2010 (SP2010) features I wanted to share the knowledge I have gained with others who may about to start what I have done.
SP2010 may be “the best sweetie shop in town” for all its range of features for people to use but the governance raises for intranet professionals a different set of challenges.
The strategy for SP2010 governance has to be very different to other publishing or collaborative tools.
I believe there are three approaches which can give you the governance your organisation needs with SP2010. You don’t have to use just one but can combine some of each. What works best for you will depend on a number of different factors. Among them:
- Restricting use – stopping some features from being used e.g. SharePoint Designer
- Encouraging best practice – guidance and training available
- Preventing problems – checking content before it is published
Each of these approaches can support your governance strategy for SP2010. The key is to understand what you need to use SP2010 for.
I’ll post more on the strategic benefits of each approach and some of the benefits and drawbacks you need to consider.